HOW TO PREPARE FREIGHT

 

HOW-TO-LABEL-PREPARE-YOUR-FREIGHT.pdf

 

1. Use a Standard Freight Label

Most freight carriers provide templates or label generators.

Labels typically include:

Shipper’s name, address, and phone number

Consignee’s (receiver’s) name, address, and phone number

PRO number or tracking number

Bill of Lading (BOL) number

Carrier name

Piece count (e.g., 1 of 3, 2 of 3…)

Weight of the shipment

Freight class or NMFC number (for LTL)

2. Attach a Label to Every Piece

Place a label on all sides of each pallet or box, especially on mixed shipments.

For pallets, attach the label to the shrink wrap or outer packaging where it is visible.

Ensure labels are upright and not folded or covered.

3. Include Handling Instructions

If applicable, clearly mark the shipment with:

“Fragile”

“This Side Up” (with arrows)

“Hazardous Materials” (with required placards and documentation)

“Temperature Sensitive” (for perishable items)

4. Use Durable Materials

Use weatherproof or adhesive shipping labels.

For handwritten labels, use permanent markers that won’t smudge.

5. Secure Documentation

Attach a plastic pouch with the BOL to the lead piece or top box.

Label the pouch: “Packing List Enclosed” or “Shipping Documents”.

6. Double Check Everything

Verify all info matches the Bill of Lading and the carrier’s booking info.

Make sure barcodes (if used) are scannable.